By-Law (ii) DUTIES OF OFFICERS AND COMMITTEES

The Chair shall be the Chief Executive of the Association and will exercise general supervision over the business affairs. He/she will be the Chair of the Executive Committee and be an "ad hoc" member of all other committees. The latter function may be delegated to other members of the Executive Committee. If the Chair can no longer serve prior to the completion of his/her term, the Vice Chair will assume the Chair's term.

The Secretary General shall keep minutes of all meetings and be responsible for the records of the Association including the membership records. He/she shall present a report annually to the Executive Committee.

The Treasurer shall take charge of and be responsible for all the funds of the Association and shall present a Financial Report annually to the Executive Committee.

The International Council. The International Council will determined by nomination by the individual Affiliated and Associated Societies. Affiliated Societies shall elect two (2) representatives and Associated Societies one (1) representative. Members of the International Council will meet at the General meeting and discuss the general affairs of the Association and will be responsible for electing the Officers of the Association. The Executive Committee.

The Executive Committee will form working committees and define their powers. All acts and proceedings of such sub-committees shall be reported back to the Executive Committee as soon as possible.

The Executive Committee shall conduct the business of the Association.

Three members of the Executive Committee will constitute a quorum for the transaction of business.

Upon the advice of the Chair of the Meetings Sub-Committee of the Executive Committee, the Chair will designate a local Chair within the designated country of the upcoming General Meeting. He/she will be empowered on approval of the Executive Committee to appoint a Committee whose duties will be to organise the meeting and to inform the Chair and Executive Committee of their plans not less than one year prior to the date of the meeting. The local group will proceed with final arrangements. Fifty (50) percent of the surplus, following payments of all expenses including relevant taxes, from the meeting will be retained by the Local Organising Committee to use for purposes in keeping with the objectives of the IADPSG as stipulated in Article 2. The remaining fifty (50) percent will be remitted to the Treasurer within six (6) months of the completion of the meeting.

Immediate Past Chair. The Immediate Past Chair shall be a member of the Executive Committee for one term. In addition all Past Chairs shall constitute a Committee of Honour and advice and their deliberation shall be presented to the International Council at their business meeting held in conjunction with the General Meeting.

Approved by General Assembly 30/8/03

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